The 5 Quickest Admin Fixes That Save Creatives 5+ Hours a Week
For makeup artists, hairstylists, and photographers and other creatives in the bridal and event world who want to spend less time chasing admin and more time doing what they love.
01. Use Smart Booking Form Prompts
Fix: Add clear, qualifying questions to your enquiry form.
Why it works: Asking better questions upfront saves time on back-and-forth emails and filters out clients who aren’t a good fit.
What to ask:
Event date and time
Location (including getting ready address)
Services needed
Number of people
How they found you
Quick win: Use dropdowns or multiple choice instead of open text where possible. This makes it faster for the client and easier for you to scan.
02. Create an Enquiry Reply Template
Fix: Stop writing the same email from scratch.
Why it works: A well-written reply template saves hours, keeps your tone consistent, and ensures you don’t forget key details.
What to include:
Thanks and excitement
Availability confirmation
Basic pricing or a link to your guide
Next steps (how to book, when you’ll follow up)
Quick win: Save this as a canned response in your inbox or email marketing platform so you can insert it with one click.
03. Automate Your Follow-Ups
Fix: Use automated follow-up emails for unconfirmed enquiries or sent proposals.
Why it works: Most people need a gentle nudge. Doing this manually eats up time and mental energy.
Example follow-up:
“Just checking in to see if you had any questions about the package I sent through! I’d love to help with your booking, but no pressure at all if your plans have changed.”
Quick win: If you’re using a CRM like Dubsado, set your proposal or lead capture form to trigger an automatic follow-up after 48 hours.
04. Reuse Your Client Email Sequence
Fix: Map out your full email flow once — then reuse it for every client.
Why it works: Pre-written emails for every stage (quote, booking, confirmation, prep, reminder, post-event) mean less decision fatigue and a more consistent experience.
Suggested emails:
Thank you for enquiring
How to book
Confirmation + prep info
Final details reminder
Thank you + testimonial request
Quick win: Save these in Google Docs or Notion if you’re not ready for automation tools yet.
05. Use a Visual Workflow Map
Fix: Get your process out of your head and onto paper.
Why it works: Mapping your client journey gives you clarity, reduces forgotten steps, and makes it easier to delegate or automate later.
What to include:
Enquiry received
Quote sent
Follow Ups
Contract + invoice
Confirmation
Event prep
Final check-in
Post-event follow-up
Quick win: Use a free tool like Miro, Canva, or pen + paper. Then use it as your “admin cheat sheet” until you’re ready to automate.
Want to Save Even More Time?
Imagine if all of this ran itself…
forms, emails, contracts, invoices — with zero manual work.
That’s exactly what we build for you inside The Signature Setup.
Explore our done-for-you systems for bridal and event creatives
“The secret of getting ahead is getting started. The secret of getting started is breaking your complex overwhelming tasks into small manageable tasks, and then starting on the first one.”
— Mark Twain